The Advocacy Letter Exposed
The following are the bare bones of an advocacy letter.
Identify yourself as a citizen of Hamilton.
Mail: Place your name and address on the top of both the letter and envelop.
Web: Identify your ward or riding. If an online form, give your address for verification.
Use proper form of address.
On this site, all contact information is listed by proper form of address. In order to be treated with respect, respect needs to be given.
State your position.
Your initial statement should identify your position and your request for a specific action (i.e. Support or oppose a specific law). Stick to one topic per letter.
Identify the personal impact of the legislation or situation on you. If you are not directly in the elected officials ward or riding, this is an oppourtunity to explain why they should listen to you.
Include relevant research or statistics.
Use your most persuasive argument. Quote an article, report or research. Do not to argue every point possible, less will have more impact. If absolutely necessary establish a three point limit. Do not to explain legislation they are familiar with back to them. It is condescending.
Thank them. Reiterate the desired action. In one sentence include why you wish it done.
Include a ‘yours sincerely’, a signature, your name and relevant title or ward/constituency information.
See? I said it was simple!